Karlsruhe University of Arts and Design
Lorenzstr. 15
76135 Karlsruhe
T +49 (0) 721 / 8203 0
F +49 (0) 721 / 8203 2159

www.hfg-karlsruhe.de

Karlsruhe University of Arts and Design is a public body.
In legal and administrative matters, the Rector is represented by the Chancellor.

Supervisory authority:
Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg
Postfach 10 34 53
70029 Stuttgart


Content


Design

Technical Support

Project Management Relaunch 2016–2017

Clemens Jahn


Notice

Karlsruhe University of Arts and Design does not accept responsibility for the topicality, correctness and completeness of the information provided on the website. This also applies to the content of external websites linked to this site via direct and indirect hyperlinks and which can not be influenced by Karlsruhe University of Arts and Design. Faculties, study courses, institutes and other facilities are themselves responsible for offers submitted on their pages.


Copyright

The content on this website (texts, images, sound and film documents etc.) is protected by copyright. The copying and/or distribution of the content of this website is only allowed in the case of prior, written permission by Karlsruhe University of Arts and Design.


Data privacy

I. Name and address of the responsible persons

The responsible party within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Karlsruhe State University of Art and Design
Lorenzstr. 15
76135 Karlsruhe
T +49 (0) 721 / 8203 0
F +49 (0) 721 / 8203 2159
www.hfg-karlsruhe.de

The Staatliche Hochschule für Gestaltung Karlsruhe is a public corporation.
In legal and administrative matters, the Rector is represented by the Chancellor.

Supervisory authority:
Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg
Postfach 10 34 53
70029 Stuttgart

Responsible for content according to §55 RStV:
Thomas Fröhlich

II. Name and address of the data protection officer

She supports the HfG Karlsruhe in complying with data protection. All public bodies that process personal data appoint data protection officers in accordance with the 2018 General Data Protection Regulation (EU-DSGVO).
The data protection officer is involved in all data protection-related processes at the university so that she can advise on the selection and design of data processing procedures and check compliance with legal requirements. These also include training sessions for staff or faculty. The data protection officer maintains the directory of existing procedures for processing personal data (procedure directory) and checks whether new data processing procedures are permissible through prior checks.
In addition, she is the contact person for all inquiries from university employees and citizens regarding the handling of personal data at the university. Data protection officers are always bound to secrecy. You may also contact the data protection officer in confidence. Please note that an unencrypted e-mail is generally not confidential. If you address letter mail to "the data protection officer" or "data protection", the mail will not be opened until it reaches the data protection officer.

Florian Ultsch, Karlsruhe State University of Arts and Design
Lorenzstraße 15, 76135 Karlsruhe, Germany
E-mail:

Any data subject may contact our data protection officer directly at any time with any questions or suggestions regarding data protection.

III. general information on data processing

1. Scope of the processing of personal data
As a matter of principle, we process personal data of our users only to the extent that this is necessary for the provision of a functional website as well as our content and services. The processing of personal data of our users is regularly carried out only with the consent of the user. An exception applies in those cases where it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by law.

2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations of personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (DSGVO) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 (1) lit. c DSGVO serves as the legal basis.
In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 (1) lit. d DSGVO serves as the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6 (1) lit. f DSGVO serves as the legal basis for the processing.

3. Data deletion and storage period
The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may take place beyond this if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Blocking or deletion of data also takes place when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of data processing
Each time our website is called up, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected in this process:

- Information about the browser type and the version used.   
- The operating system of the user   
- The IP address of the user   
- Resulting from this: Origin of the website call (organization, country, city)   
- The user's Internet service provider   
- Date and time of access   
- Length of stay   
- Websites from which the user's system accessed our website   

This data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.

3. Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 lit. f DSGVO.

4. Duration of storage
The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

5. Possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of cookies

1. Description and scope of data processing
The homepage of the HfG Karlsruhe uses so-called cookies in several places in order to recognize related page impressions (so-called visits) for an anonymous statistical evaluation. Cookies are small text files that are temporarily stored on your computer. They cannot harm your computer and do not contain viruses or personal data. The cookies are only valid for the current session and are automatically deleted when you have completely closed your browser. You can prevent cookies from being stored by setting your browser accordingly.
(There are also permanent cookies to recognize visitors even after a long time. This information is then stored as a text file on the hard drive of the visitor's computer. In contrast, the session cookies we use are deleted when you end the session).

2. Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DSGVO.

3. Purpose of data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.
The user data collected through technically necessary cookies are not used to create user profiles.

4. Duration of storage, possibility of objection and elimination
The session cookies we use are necessary for the function of our website and are deleted when you end the session.

VI. newsletter / dispatch of press information

1. Description and scope of data processing
Interested parties have the opportunity to subscribe to a free newsletter or the latest press information of the university. The subscription takes place via e-mail. By requesting to be included in the newsletter, the user gives consent to the processing of this data, which can be revoked at any time.
In addition, the following data is collected during registration:

- Date and time of registration via e-mail.   

There is no disclosure of data to third parties in connection with data processing for the dispatch of newsletters. The data is used exclusively for sending the newsletter.

2. Legal basis for data processing
The legal basis for the processing of data after registration for the newsletter by the user is Art. 6 para. 1 lit. a DSGVO if the user has given his consent.

3. Purpose of data processing
The collection of the user's e-mail address serves to deliver the newsletter. The collection of other personal data during the registration process serves to prevent misuse of the services or the e-mail address used.

4. Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. Accordingly, the user's e-mail address is stored as long as the subscription to the newsletter is active.
The other personal data collected as part of the registration process is usually deleted after a period of seven days.

5. Possibility of objection and removal
The newsletter is sent on the basis of the user's registration via e-mail. The user can unsubscribe in the same way. His data will then be deleted immediately.

VII. Web analytics through AWStats

1. Scope of the processing of personal data
HfG Karlsruhe uses Matomo, an open source software for statistical analysis of visitor access. Matomo uses "cookies." The information generated by the cookie about your use of the website is stored on the HfG Karlsruhe server.
By using this website, you consent to the processing of data about you by Matomo in the manner and for the purposes set out above.
You can prevent the Matomo evaluation by placing the Matomo deactivation cookie in your browser. As long as you do not delete this cookie in your browser, an analysis of your user behavior will not take place. If your browser supports the "Do-Not-Track" technique and you have activated it, your visit will also be automatically ignored.
The data collected by Matomo are not and never transferred to other servers or passed on to third parties, but are used in anonymized form to improve our offer. IP addresses are stored in Matomo without the last tuple. We know from which network a request came, but not from which computer.
The university's Matomo installation is regularly adapted to the specifications of the Central Data Protection Office of the Universities in Baden-Württemberg (ZENDAS).
The software runs exclusively on the servers of our website. Personal user data is only stored there. The data is not passed on to third parties.

2. Legal basis for the processing of personal data
The legal basis for the processing of the users' personal data is Art. 6 Para. 1 lit. f DSGVO.

3. Purpose of data processing
The processing of the users' personal data enables us to analyze the surfing behavior of our users. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness. In these purposes also lies our legitimate interest in processing the data in accordance with Art. 6 para. 1 lit. f DSGVO. By anonymizing the IP address, the interest of users in their personal data protection is sufficiently taken into account.

4. Duration of storage
The data is anonymized as soon as it is no longer required for our recording purposes.

VIII. Third party services

1. Social media activities
In our web offer, we refer to our social media channels at the following providers:

- Facebook   
- Twitter   
- Instagram   
- Youtube   

Accessing these channels requires that the providers of this content perceive the IP address of the user, since without the IP address no content can be sent to the browser of the respective user. The IP address is thus required for the display of this content. We have no influence on whether and how third-party providers store and use IP addresses.

Data protection at Facebook The data policies of Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland:
www.facebook.com/privacy/explanation

Data protection at Twitter
The privacy policy of Twitter Inc, 795 Folsom Street, Suite 600, San Francisco, CA 94107, USA:
www.twitter.com/de/privacy

Data protection at Instagram
www.help.instagram.com/155833707900388

Data protection at Youtube
Privacy policy of Google Inc, 1600 Amphitheatre Parkway, Mountain View, California 94043, USA:
www.policies.google.com/privacy?hl=de&gl=de

2. Integration of Youtube videos
It may happen that YouTube videos are integrated within our HfG Karlsruhe website. This usually requires that the providers of this content are aware of the IP address of the user, since without the IP address no content can be sent to the browser of the respective user. The IP address is thus required for the display of this content. We have no influence on whether and how third-party providers store IP addresses.
The privacy policy for the use of Youtube can be found at:
www.policies.google.com/privacy?hl=de&gl=de

3. Integration of Twitter streams
Our website uses social plugins ("plugins") of the social network twitter.com ("Twitter"), which is operated by Twitter Inc, 795 Folsom Street, Suite 600, San Francisco, CA 94107, USA.
When you call up a web page of our website that contains such a plugin, your browser establishes a direct connection with the servers of Twitter. The content of the plugin is transmitted by Twitter directly to your browser and integrated by it into the website. By integrating the plugin, Twitter receives the information that you have called up the corresponding page of our website. If you are logged into Twitter, Twitter can assign the visit to your Twitter account. The purpose and scope of the data collection and the further processing and use of the data by Twitter, as well as your rights in this regard and settings options for protecting your privacy, are described in the following: www.twitter.com/de/privacy

IX. Rights of the data subject

If personal data of yours is processed, you are a data subject within the meaning of the DSGVO and you have the following rights against the controller:

1. Right to information
You may request confirmation from the controller as to whether personal data concerning you are being processed by us. If there is such processing, you may request information from the controller about the following:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data which are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage period;
(5) the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) any available information on the origin of the data, if the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the DSGVO and, at least in those cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information about whether personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 DSGVO in connection with the transfer.
This right of access may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

2. Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the personal data processed concerning you is inaccurate or incomplete. The controller shall carry out the rectification without undue delay.
Your right to rectification may be limited to the extent that it is likely to render impossible or seriously prejudice the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

3. Right to restriction of processing
You may request the restriction of the processing of personal data concerning you under the following conditions:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need it for the establishment, exercise or defense of legal claims; or
(4) if you have objected to the processing pursuant to Article 21(1) of the DSGVO and it is not yet clear whether the controller's legitimate grounds override your grounds.

If the processing of personal data concerning you has been restricted, such data may - apart from being stored - only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
Your right to restriction of processing may be limited to the extent that it is likely to make impossible or seriously impede the achievement of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.

4. Right to erasure

a) Obligation to delete
You may request the controller to erase the personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay, if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing was based pursuant to Art. 6 (1) (a) or Art. 9 (2) (a) of the DSGVO and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) DSGVO.
(4) The personal data concerning you have been processed unlawfully.
(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
(6) The personal data concerning you has been collected in relation to information society services offered pursuant to Article 8(1) DSGVO.

b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the DSGVO, it shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers which process the personal data that you, as the data subject, have requested that they erase all links to or copies or replications of such personal data.

c) Exceptions
The right to erasure does not exist to the extent that the processing is necessary

(1) for the exercise of the right to freedom of expression and information;
(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the DSGVO;
(4) for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) DSGVO, insofar as the right referred to in section a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
(5) for the assertion, exercise or defense of legal claims.

5. Right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right against the controller to be informed about these recipients.

6. Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, common and machine-readable format. You also have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that.

(1) the processing is based on consent pursuant to Art. 6(1)(a) DSGVO or Art. 9(2)(a) DSGVO or on a contract pursuant to Art. 6(1)(b) DSGVO and
(2) the processing is carried out with the help of automated procedures.
In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO; this also applies to profiling based on these provisions.
The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to processing of the personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.
You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) of the DSGVO.
Your right to object may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

8. Right to revoke the declaration of consent under data protection law.
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

9. Automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the controller,
(2) is permitted by legislation of the Union or the Member States to which the controller is subject and that legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) is made with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Article 9(1) of the DSGVO, unless Article 9(2)(a) or (g) of the DSGVO applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests. With regard to the cases mentioned in (1) and (3), the Controller shall take reasonable steps to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain the intervention of a data subject on the part of the Controller, to express his or her point of view and to contest the decision.

10. Right to lodge a complaint with a supervisory authority Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the DSGVO.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 DSGVO.


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